Director Business Affairs

POSITION:  DIRECTOR – BUSINESS AFFAIRS

DESCRIPTION:

The Director of Business Affairs directs the administration and management of the Business Affairs Office

under the Virgin Islands Department of Education. Work involves planning, organizing, directing and processing accounts payable for the Department. This includes the pre-audit of all purchases for goods and services and other miscellaneous payments, post-audit of all postings on the ledgers, liquidation of all outstanding encumbrances, research of all accounts payable, and verification of all fiscal documents. The office maintains a running balance of accounts and issue monthly reports showing specific expenditures for schools, activity centers and programs. It also reconciles accounts against the Department of Finance’s records and prepares financial reports. It ensures applicable fiscal regulations pertaining to accounting and reporting of expenditures and receipts. The Director is also responsible for administering personnel policies, programs, rules, and regulations in accordance with applicable federal, state and local laws, ordinances, policies and procedures.

DUTIES AND RESPONSIBILITIES (NOT ALL-INCLUSIVE)

• Establishes procedures for developing, implementing and evaluating goals and objectives for the Department’s expenditures.
• Establishes and implements policies, procedures and standards for fiscal recording, accounting and reporting  on  financial    programs,  ensuring  compliance  with  applicable  local,  state  and  federal guidelines; monitors budgets and expenditures to maintain knowledge of programs' adherence to budget constraints; develops annual operating budget proposals for submission to the Assistant Commissioner for Operations; identifies and implements application of automated systems for fiscal and other data collecting.
• Reviews and  appraises job performance of direct subordinates preparing and submitting various reports and records as required by the Assistant Commissioner for Operations; prepares and submit job performance evaluations of staff; oversees the planning and execution of in-service training activities for Business Affairs Staff.
• Coordinates the maintenance, repair and replacement of service equipment; develops specifications for new or renovated facilities, including equipment specifications, layout and design; coordinates competitive bidding and purchasing processes for acquisition of supplies, services and equipment in accordance with local, state and federal guidelines.
• Attends seminars, conferences, workshops, classes, lectures, etc., as appropriate, to enhance and maintain knowledge of trends and developments in the field of Financial Management. Reviews professional journals, attends association and professional meetings, and otherwise maintains contacts with accounting professionals to facilitate exchange of information.
• Liaises with department heads, superintendent, program directors, principals and community agencies.
• Performs related work as required.

KNOWLEDGE AND ABILITIES

• Considerable knowledge of local, state and federal rules and regulations regarding the accounting of funds.
• Considerable knowledge of the principles of supervision, organization and administration.
• Considerable knowledge of the ethical guidelines applicable to the position as outlined by professional organizations and/or federal, state and local laws, rules and regulations.
• Thorough knowledge of the use of computers to process, record, transmit and analyze data.
• General knowledge of school system personnel policies.
• General knowledge of the principles and practices of public relations work.
• Skill in allocating and organizing monetary, physical and human resources needed to operate a successful program.
• Skill in counseling and developing staff.